Carrsbrook Homeowner’s Association
Annual Meeting Minutes July 29, 2021 Tom Leinbach, the Carrsbrook HOA Chair, called the meeting to order at 7:00 p.m. in the meeting room at Northside Library. There were 21 members in attendance and Tom welcomed several new neighbors. The purpose of the HOA includes encouraging homeowners to make the Carrsbook neighborhood a friendlier, safer, and more attractive place to live. For a video of the meeting, please go to: https://www.facebook.com/carrsbrook22901 I. Minutes of the May 2, 2019 meeting were accepted as written. They are posted on the website-- http://www.carrsbrook22901.org II. Election of Officers was held, using the slate presented below. A motion was made from the floor to accept the slate, it was seconded and unanimously accepted by vote. Mary Ann Thompson, Chair telephone: 434.825.5675 Michael Geisert, Vice Chair. [email protected] Linda Hitt, Secretary telephone: 979-4093 [email protected] Deborah Thacker, Treasurer telephone: 973-3982 III. Treasurer’s Report Since the last HOA meeting in 2019, Deborah reported HOA dues collected of $760 and no unusual expenses. In the past 12 months, the only expenditure was $25 for licenses and taxes. The ending cash balance is $3,120.26. IV. Committee Reports Neighborhood Improvement Tom Leinbach is seeking volunteers to help weed and mulch the area around the Carrsbrook sign on 29 North. He thanked all those who have picked up trash along Carrsbrook Drive from the sign to Indian Springs Road. VDOT only mows this area once or twice a year. The owner rarely mows it, and the only other option is to hire someone to cut it periodically and pay for it from HOA funds. Activities Martha Leinbach discussed options for the planned fall picnic, September 19th, at Pen Park. Most at the meeting seemed ok having the picnic this year at Pen Park, even with COVID cases continuing, since it is outdoors. She will survey the neighborhood on several options, like the HOA providing prepackaged boxed lunches, drinks, and dessert; or the HOA providing drinks and dessert only and neighbors bringing their own picnic food; or neighbors bringing their own food and drink. Martha is open to suggestions and would like to work with a co-coordinator this year, and someone who might continue planning activities next year. A volunteer(s) is needed – please let any officer know if you are interested. Post pandemic, plans are to have the HOA provide entrée and several sides and neighbors to bring a desert or side to share, as traditionally done. Membership Linda Hitt reported that 14 new neighbors moved into the Carrsbrook neighborhood since the last HOA meeting in 2019. It is exciting to have so many new neighbors and we want to welcome all of them! Recently, a letter was placed in new neighbor mailboxes requesting email and phone number. We need everyone’s help in keeping the data base accurate and up to date. Emails are limited to neighborhood HOA activities, and such things as local changes that affect our area or a search for a lost pet or item. Phone numbers are used for emergencies, a lost item found or sometimes to notify a neighbor who does not have an email address about HOA activities. Neighborhood greeter Kathy Marshall has been greeting neighbors for 15 years and we thank her for her wonderful service! She would bring a plant or baked goods, along with a welcome packet, to the new neighbor on a short visit. During the pandemic visits were stopped. She would like to find a volunteer(s) to replace her – please let any of the officers know if you are interested. . She will write up a short job description and has left over welcome packets to give to the new volunteer. Building Committee Rives Bailey reported there were just a few applications from neighbors concerning building changes and they reviewed and approved them. Information about their committee should be given to new owners as early as possible, so they will know to give information to the committee about renovations affecting the space outside of the house. IV. Concerns of Homeowners Continuing concerns --Power outages/underground utilities Tom Leinbach reported that the planning process has started, Stantec Company’s staff, hired by Dominion Energy are still surveying and in a couple of months, they will be ready to call a meeting with us to explain the underground project and answer our questions. We could hold meeting(s) at Northside Library. If the project moves forward, the telephone poles will stay, unless other utilities can be coordinated to go underground as well. We are requesting the easement documents ahead of the time so they can be reviewed carefully before neighbors need to sign them. Permission needs to be granted before they can go over or tunnel under our land. If we don’t want it, they won’t do the project. New concerns Watermain breaks/repairs The Carrsbrook water system is probably 40 years old and starting to show signs of wearing out. Other older neighborhoods, like Hessian Hills, have had all the water lines replaced. Ours will likely need to be also. Truck traffic on Dover Road Because of a sod farm near the Rivanna River below Dover Road, there has been a lot of truck traffic on Dover Road, including large semi flatbed trucks. A petition was circulated on Dover Road, presented to the owners, and the owners are in the process of responding to the individuals listed on the petition. If any neighbors want to talk further about it, Mary Ann is willing to hold a meeting and invite the owners and sod farmers, to look at issues like any covenant violations, any point of sale, etc. VI. Speakers Terri Kent, creator of the website BetterWorldBetty, Charlottesville’s favorite green resource, is passionate about promoting a way of life that is more earth friendly. Her positive message is hoping we all can feel inspired to try one good thing, that every action matters and perfection is not necessary. Starting at home makes sense. Her approach is: 1. Do I really need it (buy less waste less -- buy used, share/borrow as needed), 2. Can I purchase it from an eco-friendly local company and from a responsible manufacturer? (Ask Betty and she can tell you) Ideally, buy good quality things and own them for a long time.3. Donate locally when no longer needed, and if that is not possible, recycle or compost (again Betty has lots of information on how and where). She referenced The Story of Stuff, by Annie Leonard, as a must read. Contact BWB by email, to be certain of something mentioned on the website, since things change all the time. It may take a bit of time to receive a response since it is an all-volunteer organization. Wilson Ratliff, from the Local Energy Alliance Program (LEAP), stated that the organization’s staff pride themselves on being a resource to the community and the homeowner’s advocate. Here are the four areas they are involved in:
Respectfully submitted, Linda Hitt Carrsbrook Homeowners Association
Minutes of the Annual Meeting June 4, 2018 Carrsbrook Homeowner’s Association (CHA) Chairman, Tom Leinbach, called the meeting to order at 7 p.m. at the Northside Library meeting room. Twenty-five neighbors attended and two guest speakers. Tom described the main purpose of CHA as making the Carrsbrook neighborhood safer and more attractive. I. Minutes: Were accepted as written from the May 24, 2017 annual CHA meeting. II. Election of Officers: Officers from 2017 were willing to serve in 2018. It was moved, seconded and unanimously voted to accept the 2017 slate for 2018 as shown below: Chairman:Tom Leinbach Vice Chairman:Mary Ann Thompson Secretary:Linda Hitt Treasurer:Deborah Thacker III. Committee reports: A. Treasurer’s report: The financial statement was distributed on May 30, 2018, attached to the agenda email. There were no questions. B. Building Committee: Neighbors should contact this committee if building anything on their lot or acquiring outside structures, such as a storage shed. The set-back requirements and general appearance/size will be looked at by this committee. The county should be contacted also if doing construction. The documentation for Carrsbrook deed restrictions can be found on-line at Carrsbrook22901.org under “Carrsbrook documents.” C. Membership (formerly Welcome) Committee: This committee currently includes the block captains, greeter and secretary. It is important to have an up-to-date list of neighbors so that emails about meetings, social events and neighborhood concerns will be received by everyone. A sign-up sheet was distributed at the meeting seeking volunteers to help keep the membership list up-to-date. It appears that the current list of Carrsbrook neighbors needs some work. D. Activities (formerly Social) Committee: Thanks go to Stirling and Jane Williamson for hosting the annual Carrsbrook picnic for over 20 years! A new location will start in 2018, with one possible location being Pen Park, with large shelters (rain doesn’t cancel) and grassy areas nearby. An $80 fee would reserve one shelter with use of electricity. A cul-de-sac could be blocked off in Carrsbrook, but parking might be a problem and there may not be enough space. Input was sought for the picnic and other activities through the same sign-up sheet at the meeting mentioned above. IIII. Concerns: A. Power outages: Tom updated the group that the Carrsbrook neighborhood qualifies to be on theDominion Power’s list for possible future underground utilities. Carrsbrook has had enough outages to qualify, but there is no information about the length of the waiting list and once Tom is notified that Carrsbrook is on the top of the list, nothing is automatic. All neighbors would need to agree to underground utilities and monthly electricbills would be somewhat higher in the future, though without a large up-front fee. Poles would not come down until other issues are resolved – such as TV cable on the poles. B. Tall grassy areas: Carrsbrook drive has weedy areas near the road and the property near route 29 has fallen tree limbs and tall grass near the road. To turn onto 29 from Carrsbrook Drive, the weeds on the left side are blocking one’s vision to pull outsafely. The county bush hogs grass on roadsides, but only about every 6 months. CHA can’t force anyone to cut their grass but can contact the owner and if need be, pay for it to be done out of the CHAtreasury. The county might be willing to cut grass more often if many residents complained to them. Ned Gallaway will follow up on this and will get back to Tom. V. Rio Area Supervisor’s presentation and Q&A: A. Albemarle County’s Places 29 – Rio Community Action Committee (CAC): Ned Gallaway introduced Audrey Kocher, a resident from Woodbrook and member of the County’s Community Action Committee (CAC) on Rio/29. She requested that we consider becoming a member of this CAC to help advise the county on important issues. There are three additional members needed on this committee and currently no one is from the Carrsbrook neighborhood. Volunteer members serve two years and give input on many things. Monthly meetings start at 6 pm at Woodbrook school, last about 2 hours and are attended by 12 volunteer members, Rio area supervisor Ned Gallaway, the planning commission head, Bruce Dodson, the community development staff and interested individuals from the public. Examples brought to the committee include special building permits such as the one from the Malloy Ford Dealership and short-term stays, like Airbnb. One can apply any time for membership by goingon-line at: http://www.albemarle.org/department.asp?department=cdd&relpage=18730 Scroll down to the bottom of the page for a link to the on-line application. Applicants should be Albemarle county residents or own a business in the county. Ned encouraged all to get involved. B. County growth: Growth continues to be 3-5% each year and is likely to continue, impacting services and schools. Mixed use development has become popular and the height of buildings is likely to increase. Examples could be a strip mall with a parking deck on top, or stores on the main floor and apartments or condos upstairs. No major changes are likely to happen in the next five years. The county will encourage owners of unoccupied commercial property to rent it or repurpose it.Structures like Gander Mountain may not be occupied soon because of bankruptcy proceedings. Albemarle County is not likely to allow rezoning up (zoning to increase the density of housing units) since the Virginia general assembly got rid of applications to do this. Albemarle County is trying to expedite reasonable plans of private companies,to encourage connectivity. Zoning R4 means 4 units are allowed per acre. If the developer includes affordable housing, then additional units can be included per acre. C. Impact on lakes: Ned Galloway will check on the maintenance schedule of high tech biofilters near the Gander Mountain store structure to make sure they are maintained at least annually and are working properly. Woodbrook has been impacted by discharge in creeks coming from the back side of the Colonial Auto dealership. Ned will also check on that and get back to Tom. D. Traffic flow: A housing project recently approved for 1500 houses adjacent to Route 29 at the Polo grounds light will create more traffic on route 29. Some do cut through Huntington Road from Belvedere and avoid some lights by going through Northfields and Carrsbrook Drive to Route 29, not always obeying the speed limit. Ned has the authority to put out a digital speed machine to encourage drivers to slow down. E. Other ways to get involved: An HOA can host a public meeting for the community and Ned will bring his staff. Contact Ned any time by email through the Albemarle County website and he will respond in 24-48 hours except on weekends. Sign up for the County A list on the county website at http://www.albemarle.org/page.asp?info=amail to receive email notifications about important meetings and happenings – for example, with the recent storms, water safety was addressed. Adjournment: The Carrsbrook Homeowner’s Association annual meeting was concluded by 8:45 pm. Respectfully submitted, Linda Hitt, Secretary Carrsbrook Homeowner’s Association Remember the date SUNDAY---SEPTEMBER 23 at 5:00pm. We will be at a new location-- PEN PARK-- Shelter # 3. We will be in touch soon with information to RSVP. Make your plans now. HOPE TO SEE YOU THERE. Tom wants to remind us that there is a meeting tomorrow (Thursday 8/9/2018) at 6 pm at the Northside library. The county will give an updated session on the small area plan. More information is on their website https://www.albemarle.org/department.asp?department=cdd&relpage=20580 Carrsbrook Homeowners Association Pre-Annual Meeting Report, May 2017 Dear Neighbors: The 2017 Carrsbrook Homeowners Association Annual Meetingis scheduled for:
Date: Wednesday, May 24, 2017 Time:7:00 P.M. Place: Northside Library on Rio Rd. West* Room: Conference room on hallway across from the library proper *This building is a refurbished version of the old Phillips Supply Building on West Rio. There are only a few handicapped and non-handicapped spaces at the front of the library, so most of the library parking is behind the building. To reach the main floor from the rear parking lot, enter the building and an elevator or a very long flight of stairs will take you upstairs to our meeting area.
Tom Leinbach, CHA President, has scheduled what should be a very interesting and informative evening. There will be three speakers from the County government to speak to us and answer questions. Capt. Pete Mainzer (Police Department - security) Rachel Falkenstein (Rio+29 Small Area Plan, Hydraulic Small Area Plan*) Kevin McDermott (Bike/Ped Networks)
These speakers are scheduled to begin their presentations at about 7:30 p.m. so we need to get through our routine Carrsbrook business with some dispatch. To further that end, as I did last year, I am updating you (see below) on the CHA standing and ad hoc committee from which I have received reports. You will have an opportunity at the meeting to ask some brief questions for clarification, if necessary, but we are hoping to either eliminate or at least keep long discussions to a minimum so that we can have plenty of time with our guest speakers.
Minutes from 2016 annual meeting Attached to this document
Treasurer’s Report Deborah Thacker, CHA Treasurer, will be at Northside at between 6:30 & 6:45 p.m. to take your dues which are now $15.00 per annum. Come a little early if you can to settle up with her before the meeting begins. And if you are unable to attend on the 24th, please mail your $15.00check to her at 100 Powhatan Circle, 22901 to help us maintain our modest Treasury with sufficient funds for our annual picnic, future sign area plantings and a small cushion of monies for contingences. Treasurer’s Report Attached to this document. Executive Committee This group met to (1) nominate a slate of officers for 2017, and (2) set the annual meeting agenda. Three of the 2017 officers have agreed to continue to serve, but I will be retiring (after more years than I can remember) as Secretary of the CHA , so the nominated slate for 2017 is as follows, though nominations will be accepted from the floor if offered:
President:Tom Leinbach Vice President:Mary Ann Thompson Secretary:Linda Hitt Treasurer:Deborah Thacker
Block Captains Their three main responsibilities are (1) to inform the Secretary of new residents and their contact information, (2) to convey to interested non-emailers among us, notice of the CHA annual meeting and the fall picnic and (3) to pass along any security related events or concerns in your section of Carrsbrook to the CHA Secretary.
Sue Bates and Ann Clarke, John Boring, Mair Devoursney, Pat Huber, Charlie and Marie Krizek, Carole and Dick Lear, Kathi Marshall, Eve and Vince Morales, Frank and Margarete Rice, Cecelia and Dean Schultz, Connie Stevens and continue to serve and have our thanks for their time and attention. Two additional block captains, Ann Marie Vinson and Mellissa Malone, may have to be replaced.
Social Committee (Martha Leinbach, chair) Last year’s annual fall picnic was cancelled because of the threat of rain. I believe it was the first time in many years, if ever, that we have done that. We will try again this year.
SAVE the DATE for this year's picnic: Sunday, SEPTEMBER 17, 2017
Welcome Committee (Kathi Marshall) Kathi, extrovert extraordinaire, continues to enjoy her job of welcoming new neighbors with a packet of information about Carrsbrook and a gift of home baked goodies or a plant. Block captains, or anyone: please email Kathi at... or the new Secretary (her info will be made available after the annual meeting) when new people move into our neighborhood. If you can’t get any contact information yourself, at least pass along the address and we’ll get a letter out to “resident”.
Landscaping/Maintenance This is a loose, shifting and sometimes anonymous confederation of volunteers who pick up trash, weed whack, plant, water and mulch in the area of our Carrsbrook sign. Tom and Martha Leinbach very recently replenished the mulch in this area and Mair deVoursney and I picked up two large bags of trash, which seemed to partially reappear almost immediately. Neighbors should feel free to have at this area themselves with trash collection if the spirit moves! Wear gloves.
Building Committee – no report …………………………………………………………………………………………………… Respectfully submitted, Jane Williamson, Secretary, Carrsbrook Homeowners Association May 10, 2017 Carrsbrook Homeowners Annual Picnic NEW TRAFFIC PATTERNS BEGIN SUNDAY EVENING AT RT. 29-RIO RD. PROJECT
Major construction of grade-separated intersection begins; detours will be posted CHARLOTTESVILLE — Construction on the Rio Road grade-separated intersection will shift into high gear at 8 p.m. Sunday and motorists will see major traffic pattern changes that will affect travel through the project during the summer. On Route 29 north and south of the Rio Road intersection: · Between 6 a.m. and 9 p.m. there will be two lanes southbound and three lanes northbound · Right turns onto Rio Road will be permitted at all times · No left turns at the intersection at any time · Between 9 p.m. and 6 a.m. there will be at least one lane open both northbound and southbound · All business entrances will remain open during business hours On Rio Road east and west of Route 29: · Traffic on Rio Road will not be able to cross Route 29 · Right turns onto Route 29 will be permitted at all times · No left turns at the intersection at any time · All business entrances will remain open during business hours Posted detour routes during the construction will be Berkmar Drive to Woodbrook Drive or Hilton Heights Drive, and Hillsdale Drive to Branchlands Drive. Information about the project and resources to help navigate through the work zone during construction can be found on the Route 29 Solutions web site, www.Route29Solutions.org. Real time traffic information, including access to the traffic cameras in the Charlottesville region, is on the home page. Also available on the web site: · Get Around Map with details of permitted movements and traffic restrictions at the Route 29-Rio Road intersection · Alternate Routes Map of signed detour routes The Get Around Maps are also available at businesses in the project area. Motorists traveling on Route 29 and Rio Road will see message boards and directional signs advising of the new traffic patterns and detour routes. The speed limit on Route 29 within the project remains 35 miles per hour at all times. The Rio Road grade-separated intersection project is one of eight Route 29 Solutions highway projects to improve safety and increase mobility along the Route 29 corridor in Charlottesville and Albemarle County. Information about upcoming lane closures and other traffic impacts, as well as news about the projects, is posted on the Route 29 Solutions web site on the News and Traffic Alerts page. The 2016 Carrsbrook Homeowners Association Annual Meeting is scheduled for:
Date: Thursday, May 26, 2016 Time: 7:00 P.M. Place: Northside Library on Rio Rd. West* Room: Conference room on hallway across from the library proper |
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